Home EDUCATION What teachers should note before deciding to process their rank from Senior...

What teachers should note before deciding to process their rank from Senior Superintendent (SS I/II) to Principal Superintendent (PS)


Some of the teachers have their upgrading to PS letters signed by a District/Municipal/Metro Director. The affected teachers should apply to the Regional Director for Principal Superintendent (PS) upgrading letter. Teachers should attach their current pay-slips. However, teachers who obtained Diploma in Basic Education (DBE) or Senior Superintendent II in 2014 can apply to PRINCIPAL SUPERINTENDENT in 2020 with their degree certificates.

 Example: A teacher has obtained degree certificate and has applied for Principal Superintendent letter. Applications are to be verified by your HR to check the year you obtained the DBE Certificate.

Note that teachers who obtain the DBE two (2) or three (3) years before their appointment. In such instances, the effective date on the 1st appointment letter is used.

Please use this table as a guide



Verification (crosscheck) the timelines on teacher’s records before processing of applications for upgrading is done when one applies for upgrading. Any teacher who does not meet the timelines (year) do not qualify for upgrading hence application form is not submitted to the regional level. Individuals who fall within this category will be urged to wait till they meet the conditions.

READ:  New Standards-Based Curriculum for Primary Schools (KG-B6)-Download Now

However, if the Human Resource division in your district give you false hopes even if you do not meet the timelines/conditions, you might end up not receiving an upgrading letter which will not be processed. This is where your human resource manager and IPPD coordinator refuses to pick your calls.

However, teachers who qualify for upgrading will be invited to submit the underneath documents to be submitted to the Regional Director.

  1. First appointment letter
  2. Application letter from the teacher
  3. Director’s recommendation letter (Cover Letter)
  4. The Degree certificate (Certified)
  5. Diploma in Basic Education Certificate (Certified)
  6.  WASSCE (Certified)
  7. Transcript (Certified)
  8. Brochure from the University
  9. Current Pay-slip (Certified)
  10. Personal Records form duly filled and signed by District Director


  1. A teachers completed DBE in 2015

He was appointed into GES on September, 2018

He obtained his degree in October, 2018

That teacher can apply for upgrading in 2023

2.Kofi Yeboah was promoted to Senior Superintendent 1 on September, 2016

He obtained B.Ed. certificate in September, 2016

READ:  URGENT: Teachers who applied for the 2020 GES promotion aptitude test should read this vital info

He has applied for upgrading to PS in February, 2020.

Yeboah should wait till 2022

3. Osei Eric completed BSc Biological Science in March, 2000

He was appointed into GES in 2000

He is on Senior Superintendent I Non Professional as at 2020.

He is now applying for PS Non-Professional

He qualifies to be upgraded to PS but it’s long overdue

According to his personal records forms he has not broken service.

such people need to be investigated very well before upgrading process.4

4.A teacher has applied for PS in July, 2020 with his degree certificate

He did not attach DBE Certificate or SS ll or SS I letter

No appointment letter

In such situations it is difficult to determine whether he qualifies or not.

Please do not submit incomplete applications or records to REGIONAL OFFICE

5. Kofi Badu was appointed into GES in May, 2011.

She obtained her B.ED Certificate in May, 2013

District Director signed his PS letter effective 1/09/2014.

she is on PS grade on her pay-slip.

Badu should apply to the REGIONAL DIRECTOR for a new upgrading letter.

If she fails to apply, she cannot be promoted again.

6. Agyei Daniel was appointed in GES in January, 2011 with his WASSCE certificate.

He obtained DBE in September, 2015

He was upgraded to SSII in September, 2016

He again obtained B.Ed. Certificate in July, 2019

Daniel can apply for upgrading in 2022.


  1. I applied my on 2019 and I haven’t received my letter I sent all the requirements to the regional office. I had my diploma on 2014

    • You obtained and was given an appointment when?

      consider this scenario:
      A teacher completed DBE in 2015
      He was appointed into GES on September 2018
      He obtained his degree in October 2018

      That teacher can apply for upgrading in 2023

  2. I completed my DBE in 2013 and degree in 2017, my upgrading letter to PS was signed and approved in 2019 , so I applied in January,2019 . Up till date my arrears is still not in and hv not been upgraded too.

  3. Please, I applied to the regional director last year and I received my letter early this year but I have not been upgraded although I have filled all the necessary documents and submitted it. What do I do?

  4. Please a person who obtained diploma in 2015, and the first appointment was also given in September 2015, can he or she apply PS in January 2021 if there is degree certificate


Please enter your comment!
Please enter your name here